Careers

Administrative Assistant

ShareThis
Opportunity: AA0306 - Permanent

ThinData Inc. is a permission-based, full-service email marketing company that has been delivering email programs since 1999 and represents some of Canada's most recognized brands.

The company currently staffs 60+ Internet Marketing Professionals and Technologists and is also Canadian New Media Awards Employer of the Year.

ThinData is seeking an individual who can provide administrative support for our office located in midtown Toronto. As an Administrator, the successful applicant you will provide essential administrative support to ThinData’s Account Management, Business Development, Human Resources and Finance teams.

This is a new entry-level position that offers the ability to interact and work with a number of departments in a growing, vibrant organization.

The opportunity will provide the successful applicant with an excellent foundation for growth in an enthusiastic, team-oriented environment.

Responsibilities:

    General administrative support
    • First point of contact for all business clients coming into the office; greet and direct visitors to the appropriate internal contacts or services, and provide general information
    • Screen and forward calls deferred to the company’s general voicemail box
    • Photocopy and collate business documents for distribution, mailing and filing
    • Delivery/Receiver of courier and mail
    • Internal email notifications
    • Office supply ordering and tracking
    • Book meetings for interoffice colleagues
    • Faxing of documents
    • Manage all files related to client services
    • Booking travel arrangements for company executives
    • Responsible for the booking boardrooms and catering for client meeting/training sessions
    • Print/bind documents (internal & client use)

    Client communication

    • Responsible for distribution of company materials via email & direct mail, as needed
    • Enter client contact information into the company’s internal database system
    • Follow up client calls to verify material has been received

    Financial

    • Occasionally assist with weekly sales forecast updating
    • Assist in the preparation & mailing of client invoices

    Marketing

    • Preparation of customized and pre-packaged marketing & sales materials for existing clients and prospects (pricing proposals, service offerings, contracts, presentations, etc.)
    • Manage and prepare response to Request For Proposals (RFP)
    • Ad hoc marketing projects (direct mail campaigns, maintain and update marketing material templates, custom client packages, competitor research, etc.)

Required Skills:

  • Customer service experience
  • Strong communication, interpersonal and written skills
  • Strong proficiency with Microsoft Word, Outlook, PowerPoint, Excel
  • Post-Secondary education with an emphasis on Administration or Business
  • Able to meet deadlines in a fast paced work environment
  • Strong internet research abilities

Required Skills:

  • Excellent organizational skills
  • Effective Time Management
  • Extremely detailed-oriented
  • Self-starter & enthusiastic
  • Ability to multi-task

Language Required: English (French an asset)

Location Information

Office: ThinData Inc.
City: Toronto
Province: Ontario

Compensation

$24,000 - $28,000 per year + benefits

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